1. Pay your tuition fees. Fees for full-time doctoral students in their final year are calculated based on the date the final corrected thesis is submitted to and approved by SGS. If you are within your degree’s maximum time limit, your fees will be prorated based on the 12-month academic year. If you are in your final extension year beyond your degree’s maximum time limit, your fees will be prorated based on 50% of the annual domestic fee for the 12-month academic year. Fees are prorated only for students who have been continuously registered in their program or who have obtained an authorized leave of absence. Please see the monthly academic and incidental fees schedule at the Student Accounts website for more information.
2. Prepare for and complete your Final Oral Examination (FOE). We encourage you to review SGS’s Guidelines for the Doctoral Final Oral Examination. This document outlines the responsibilities of all parties involved in the planning and conduct of a doctoral defense, and supplies details on four possible outcomes:
a. Your dissertation may be accepted as it stands (AS). b. Your dissertation may be accepted subject to minor corrections (MC), which should be completed within 1 month from the date of your FOE and approved by your supervisor. c. Your dissertation may be accepted subject to minor modifications (MM), which must be completed within 3 months from the date of your FOE and approved by a supervising subcommittee. d. The committee may recommend that the examination be adjourned and reconvened within 12 months.
3. Pass your FOE and go directly to room 304. Congratulations! Immediately after your FOE, you will need to go to the SGS Postdoctoral Office (room 304, 63 St. George Street, Macdonald-Mowat House), where you will be given a set of forms to complete, including a Library & Archives Canada Theses Non-Exclusive License.
4. Correct or modify your thesis as needed. Revise your thesis, and then submit written confirmation to both the Graduate Office and the SGS Postdoctoral Office that your thesis is in its final, approved form. If you were asked to make minor corrections (MC), this confirmation should come from your supervisor. If you were asked to make minor modifications (MM), this confirmation should come from your subcommittee convenor.
5. Produce your finalized PDF and submit your thesis electronically:
a. If necessary and approved by the Chair, you may submit to SGS a “Restrict Thesis Release Date” form that requests an embargo on the electronic publication of your thesis for a period of up to two years.
b. Review SGS’s instructions for submitting your thesis electronically and be sure that its internal formatting complies with SGS’s guidelines.
c. Convert your thesis to PDF and save it with this file naming convention: lastname_firstname_middleinitial(s)_graduationyearmonth_degreedesignator_thesis.pdf
d. Log into the ProQuest Digital Library Repository by entering your student number and email address, and follow the prompts. Be prepared to upload any necessary copyright permissions.
6. Await approval. SGS will review your submission and notify you by email once it’s approved. If there are any problems with your submission, you will be given specific instructions on how to correct them.
7. Tie up all remaining loose ends:
a. If applicable, submit a Study Completion Report to the Office of Research Ethics.
b. Ensure that ROSI has your most current contact information.
c. Check that you have no outstanding library fees.
d. If you wish, extend your GSU Health & Dental Insurance by 12 months for a onetime fee.
e. Check convocation.utoronto.ca for the date and time of your graduation ceremony, as well as instructions on how to order tickets and regalia.
f. Visit the NMC Graduate Office and say goodbye!